Zoho Books

Zoho Books is a cloud accounting software for small businesses developed by ZOHO Corporation.

Data Integration: Skyvia supports importing data to and from Zoho Books, exporting Zoho Books data to CSV files, replicating Zoho Books data to relational databases, and synchronizing Zoho Books data with other cloud apps and relational databases.

Backup: Skyvia Backup supports Zoho Books.

Query: Skyvia Query supports Zoho Books.

Establishing Connection

To create a connection to Zoho Books, select your Data Center, sign in with Zoho, and specify your Organization ID.

Getting Credentials

Organization ID

To get your Organization ID:

1. Log in to your Zoho Books account.

2. Click your Organization Name at the top right.

   

3. Copy your Organization ID.

Creating Connection

To create a connection to Zoho Books, do the following:

1. Select a data center location from the Data Center dropdown.

   

2. Enter your Organization ID if there are multiple organizations in your Zoho Books account.

3. Click Sign In with Zoho and fill out your Zoho login credentials.

Additional Connection Parameters

Suppress Extended Requests

For some objects, Zoho Books API returns only part of the fields when querying multiple records. To retrieve missing fields, Skyvia sends additional extended requests for each record, which can increase API usage and affect performance.

The following objects contain fields that require extended requests:

To reduce API calls, you can enable the Suppress Extended Requests option. However, this means certain fields will not be available in Skyvia and will return empty values, as Zoho Books API does not return them without extended requests.

Since the CreatedDate and UpdatedDate fields are used for incremental update replication, enabling Suppress Extended Requests will prevent incremental updates for objects that include these fields.

Connector Specifics

Objects With a Complex-Structured Data

Bills, Invoices, Estimates, Expenses, CreditNotes, PurchaseOrders, SalesOrders, Journals, RecurringInvoices, RecurringExpenses, RetainerInvoices, and VendorCredits objects store complex-structured data. Skyvia represents this information as a LineItems JSON field. Here is an example of the LineItems field value from the Invoice table:

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[
  {
    "item_id": "369175000000122053",
    "account_id": "369175000000000388",
    "account_name": "Sales",
    "sku": "",
    "salesorder_item_id": "",
    "project_id": "",
    "time_entry_ids": [],
    "expense_id": "",
    "item_type": "sales_and_purchases",
    "expense_receipt_name": "",
    "name": "ServiceItem",
    "description": "sample description",
    "item_order": 0,
    "bcy_rate": 148.92,
    "rate": 148.92,
    "quantity": 1,
    "unit": "kg",
    "discount_amount": 0,
    "discount": 0,
    "tax_id": "369175000000044076",
    "tax_name": "Tax_our",
    "tax_type": "tax",
    "tax_percentage": 15,
    "item_total": 148.92,
    "tags": [
      {
        "tag_option_id": "369175000000085213",
        "is_tag_mandatory": false,
        "tag_name": "testTag",
        "tag_id": "369175000000000333",
        "tag_option_name": "option1"
      }
    ],
    "documents": [],
    "item_custom_fields": [],
    "bill_id": "",
    "bill_item_id": ""
  }
]

For user convenience, lines of these objects are also available as separate records via read-only tables with names containing LineItems suffix, like InvoiceLineItems, ExpenseLineItems, etc. They allow you to view these lines in a tabular form with Query, export them to CSV with Export, import them from Zoho Books to another cloud application or database, where these lines should be stored in a separate table, etc.

Since these tables (that have the LineItems suffix in their name) are read-only, they are not available in import or synchronization integrations as a target. To modify lines of an invoice, expense, etc., you need to provide values in JSON format for the LineItems field of the corresponding main table - Invoices, Expenses, etc. For example, to import invoices from a CSV files to Zoho Books, you need to specify invoice lines in the JSON format, like in the example above, in one of the CSV file columns, and import this file to the Invoice table. You need to map the LineItems field of the Invoices table to this column of the CSV file.

The tables with the LineItems suffix in their name are available in backups, but you cannot restore data to these tables, because they are read-only. Since they store the same information as the LineItems field of the corresponding main tables, you don’t actually need to backup them. All the information in LineItems tables is present in the corresponding main tables, and you can back up and restore data in the main table only.

DML Operations Support

Skyvia supports the following DML operations for Zoho Books objects:

Zoho Books API Calls Limit

By default, Zoho Books has a 1000 API calls per day and 60 API calls per minute limit. Performing backup, replication, or querying all the data from complex objects may quickly use all the API calls available. For example, querying LineItems field values uses additional requests.

Filtering Specifics

Native filtering is supported for the following fields in the Invoices object:

Fields with Nested Objects

The following objects: Contacts, Invoices, RecurringInvoices, Estimates, SalesOrders, Expenses, and PurchaseOrders have fields such as LineItems that contain an array of nested objects. Skvyia represents properties of these nested objects as separate fields, to ease the mapping process during Import and other tasks. To enable nested objects support during import, select the Nested Objects checkbox.

Nested Objects DML Support

Supported Actions

Skyvia supports all the common actions for Zoho Books.